Posted: 09/22/2023 Industry: ADMINISTRATIVE ASSISTANT Job Number: 19553 Pay Rate: $19.00

Job Description

Shift: 1st 8am-5pm ( Monday-Friday)

Answer and direct phone calls
Organize and schedule appointments and meetings.
Produce and distribute correspondence memos, letters, faxes, and forms.
Assist in the preparation of regularly scheduled reports.
Develop and maintain a filing system.
Order office supplies
Submit and reconcile expense reports.
Provide general support to visitors.
Provide information by answering questions and requests.
Take dictation.
Generate reports.
Handle multiple projects.
Prepare and monitor invoices.
Sales orders
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Contribute to team effort by accomplishing related results as needed.
Cover the reception desk when required.
Handle sensitive information in a confidential manner.
Coordinate office procedures
Reply to email, telephone, or face to face inquiries.

Job Requirements

Proven admin or assistant experience.
Knowledge of office management systems and procedures.
Must have Sage 100 experience.
Excellent time management skills and ability to multi-task and prioritize work.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office
At least 3 years of experience in the field or in a related area
High school diploma or equivalent

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or any other characteristics protected by law.

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Jonathan Ruhl

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